See below useful information on all administration fees and other frequently asked questions in relation to tenancies. All fees listed are inclusive of VAT at the current level but may vary.
How can I arrange a viewing with Loveitts?
Looking for a new property can be a very stressful time - we aim to make this experience as pleasurable and stress free as possible. Once you register your interest with Loveitts, either via the website or with the office, we will book an appointment for you to view a selection of properties that meet your criteria.
What do I need to supply to Loveitts if I wish to apply for a property?
All tenants above the age of 18 need to supply an application form, photographic identifying documents, proof of income and proof of address and visa documentation to support your right to reside in the United Kingdom.
What can I supply as proof of income?
Our referencing team will accept 1: Three months’ payslips. 2. Three months’ worth of bank statements. 3. Your P60 confirming the last year of your income. 4. Job offer letter confirming your permanent salary for the foreseeable employment, or 5. Proof of funds provided by your accountant.
What can I supply as proof of address?
Our referencing team will accept: 1. A bill from a utility company or the council addressed to you at said address, or 2. A statement from your bank addressed to you at said property.
What can I supply as proof of ID?
Our referencing team will accept: 1. Passport, 2. Driving licence, and 3. VISA documentation photographic permission to remain.
How can I pay the reservation fee to the agency?
Payments can be made by phone, by bank transfer or by visiting the office.
Do I need to visit the office before moving into my property?
All relevant information before being given the keys to your new home will need to be signed but Loveitts do have the option of signing remotely. This will also include your guarantor if you have one. We will want to make sure that you are fully aware of your responsibilities as tenants.
Can any of the application process be done online?
Yes, we will accept scanned document submissions via email providing that these are of a high quality. This can be for your application forms and payslips, however ID will be required in person so that we are sure of the authenticity.
Are bills included in the rent?
The majority of Loveitts managed properties are advertised and let on an exclusive basis. This means that you pay your rent to the landlord and pay the utility providers direct. All you have to do is pay the bills when they arrive! Should you wish to let a property on an all-inclusive basis, more often than not we are able to negotiate this with the landlord. Either way, all the paperwork is sorted for you!
Does my property have broadband?
Loveitts understands the importance of having super-fast broadband and where possible will obtain broadband speeds for you in advance of you applying. Properties tend to have a phone line, so it will just be down to choosing a provider to occupy your line!
How do I know that the gas supply to the property is safe?
Gas Safe Register is the official list of gas engineers who are qualified to work safely and legally on gas appliances. Landlords have responsibilities for gas safety. By law your landlord must keep all gas appliances supplied for you to use in good condition and arrange a gas safety check every 12 months. We ensure that every property has a valid gas safety certificate in place before moving you in.
Do I need to check my smoke alarms when I move into the house?
Check that there the smoke alarms on each level of your house are working, it is recommended to complete this task on a weekly basis. Don't take the batteries out even if they keep going off when you cook. It could be that they are in the wrong position. Seek advice from the fire brigade
Will I be provided with a document explaining the condition of the house when I move in?
Yes! Therefore, when you first move into a house, it's essential to check the detailed inventory (list) of contents of the house and what condition they are in. We will also take supportive photographs as well which we keep on file.
Does my let include the cost of a TV license?
No, it will not! If you have, or intend to have, a television, laptop or games console to us for catch-up TV in the premises, it is essential that you purchase a television licence. This is a legal requirement for the enjoyment of live or catch-up broadcast television.
If you have a joint tenancy you can have one licence to cover more than one television used by different occupants. If you share a house under separate agreements, or there are locks on each room/bedroom, you will need separate television licences. If you are uncertain contact the TV Licensing Agency, as if you are caught without a licence you could face a fine of up to £1,000.
How much will I have to pay for Council Tax?
Council Tax is a very important thing to consider when factoring in your expenses. It is likely to be the largest stand-alone bill that you pay for the premises. You can find out how much you will be paying by following the link below and typing your prospective postcode. https://www.gov.uk/council-tax-bands
How can Loveitts further assist with the stress of moving?
In preparation for your move, we can arrange for Tenant Shop's accredited concierge team to call you to discuss the setup of household services. They can help with the set up of broadband, TV and phone, set up your gas and electricity account and recommend other services such as removal firms. To find out more information contact our lettings team prior to move in.
At the beginning, during and at the end of a tenancy there will be fees payable by the tenant. These are all inclusive of VAT.
For any further questions or clarification you might require on our fees please get in touch with us.
APPLICATION FEE SCHEDULE FOR RESIDENTIAL TENANCIES
A holding deposit is required to reserve a property. Please note: This will be withheld if any relevant person (Including any guarantor(s)) withdraw from the tenancy, fail a Right-to-rent check, provide materially significant false or misleading information, or fail to sign their tenancy agreement (and / or deed of Guarantee) Within 15 calendar days (or other deadline for Agreement as mutually agreed in writing).
Holding Deposit - (Per Tenancy) One Weeks Rent
Security Deposit- (Per Tenancy. Rent under £50,000 per year) to cover damages or defaults on the part of the tenant during the tenancy.
Equivalent to Five Weeks Rent
Unpaid Rent – If a tenant falls 14 days into arrears than interest at 3% above the bank of England base rate from rent due date until paid in order to pursue non- payment of rent.
Unpaid Rent Interest Charged at 3% above Bank of England base rate
Lost Key(s) or other security device(s) - If the loss results in locks needing to be changed, the actual costs of a locksmith, new lock, replacement keys for the tenants, landlords any other persons requiring keys will be charged to the tenant.
Tenants are liable to the actual cost of replacing any lost key(s) or other security device(s). If extra costs are incurred there will be a charge of £15 per hour (Inc. VAT) for the time taken replacing lost key(s) or other security devices.
Variation of Contract (Tenants Request) - There will be a charge to vary a contract at the tenants request and cover the costs associated with taking the landlords instructions as well as the preparation and execution of new legal documents.
£50 (Inc VAT) per Agreed Variation.
Change of Sharer (Tenant’s Request) - There will be a charge to cover the costs associated with a change of sharer at the property, taking the landlords instructions, new tenant referencing and Right to rent checks, deposit registration, as well as the preparation and execution of new legal documents.
£50 (Inc VAT) per replacement tenant or any reasonable cost incurred if higher.
Early Termination (Tenants Request) - Should the tenant wish to leave their contract early there will be an Early Termination Charge if requested by the tenant.
The tenant shall be liable to the landlord’s costs in re-letting the property as well as all rent due under the tenancy until the start date of the replacement tenancy. These costs will be no more than the maximum amount of rent outstanding on the tenancy.
APPLICATION FEE SCHEDULE FOR COMPANY TENANCIES
Application fee - A fee is required to reserve a property. Please note: This will be withheld if any relevant person (Including any guarantor(s)) withdraw from the tenancy, fail a Right-to-rent check, provide materially significant false or misleading information, or fail to sign their tenancy agreement (and / or deed of Guarantee) Within 15 calendar days (or other deadline for Agreement as mutually agreed in writing).
£300
Lease Signing Fee is payable per property to cover the preparation of the tenancy
£150
Security Deposit (Per Tenancy. Rent under £50,000 per year) - This covers damages or defaults on the part of the tenant during the tenancy.
Five Weeks Rent.
Unpaid Rent – If a tenant falls 14 days into arrears than interest at 3% above the bank of England base rate from rent due date until paid in order to pursue non- payment of rent.
Unpaid Rent Interest Charged at 3% above Bank of England base rate
Lost Key(s) or other security device(s) - If the loss results in locks needing to be changed, the actual costs of a locksmith, new lock, replacement keys for the tenants, landlords any other persons requiring keys will be charged to the tenant.
Tenants are liable to the actual cost of replacing any lost key(s) or other security device(s). If extra costs are incurred there will be a charge of £15 per hour (Inc. VAT) for the time taken replacing lost key(s) or other security devices.
Variation of Contract (Tenants Request) - There will be a charge to vary a contract at the tenants request and cover the costs associated with taking the landlords instructions as well as the preparation and execution of new legal documents.
£100
Change of Sharer (Tenant’s Request) - There will be a charge to cover the costs associated with a change of sharer at the property, taking the landlords instructions, new tenant referencing and Right to rent checks, deposit registration, as well as the preparation and execution of new legal documents.
£100
Early Termination (Tenants Request) - Should the tenant wish to leave their contract early there will be an Early Termination Charge if requested by the tenant.
The tenant shall be liable to the landlord’s costs in re-letting the property as well as all rent due under the tenancy until the start date of the replacement tenancy. These costs will be no more than the maximum amount of rent outstanding on the tenancy.
Attention is drawn to the following terms and conditions on which an application for a residential tenancy will be considered:
1. Please complete the tenancy application form as completely and as accurately as possible in block letters. This will help us deal with your application more quickly. Every person aged 18 years or over who intends to reside in the property must complete one each. Photographic identifying documents will need to be produced prior to referencing, plus proof of income and proof of address. As of 1st February 2016, proof is also required to show you have a right to rent a property in England by providing a national identity card, current visa or work permit.
2. A reservation fee will be due to reserve a property, and only then will references be processed.
3. Unless otherwise stated all lettings are Assured Shorthold Tenancies under the Housing Act 1988. These are fixed term contracts usually for six or twelve months (sometimes renewable) and both parties are committed to their obligations including payment of rent for the full term. If rent is paid in advance, and the landlord agrees to extend the tenancy after the initial term, you will be required to pay rent in advance for the subsequent term(s) unless agreed in writing.
4. Completion of this application does not place any obligation on either the proposed landlord or tenant to proceed with a letting.
5. Subject to the submission of the appropriate fully completed application form being received for each applicant and guarantor (if required), the application fee will be due and this will reserve the property. A period of fourteen days will be permitted time for the application to be accepted and tenancy agreement subsequently signed. An extension of this period will need to be agreed by both parties in writing. If your application is accepted the company director as listed on Companies House MUST attend the office to sign the tenancy agreement.
6. Any requests for furniture, decorating or repairs must be in writing before your application is processed and approved by the landlord.
TOP STUDENT AREA LOCATIONS
We know how important it is to be living in the right house in the best location so the majority of the student accommodation we provide is near Coventry university . However, students have different requirements depending on whether they want to be close to the University, the town/City centre or even train station so that those trips home with your dirty laundry aren’t so arduous! Loveitts has a portfolio of houses in varied locations nationwide so that you have the ability to find the right house for you.
VIEWING YOUR STUDENT ACCOMMODATION
Looking for a new property can be a very stressful time - we aim to make this experience as pleasurable and stress free as possible. Once you register your interest with Loveitts, either via the website or with the office, we will book an appointment for you to view a selection of properties that meet your criteria.
PAPERWORK
When you have made the decision to rent one of our properties we will provide a copy of the Tenancy Agreement and associated documents for you to read through. If you would like your parents or legal representative to take a look before signing we are able to forward these on your behalf. In order to reserve a property, prior to signing, we will require a non- refundable administration fee.
BILLS
The majority of Loveitts' managed properties are advertised and let on an exclusive basis. This means that you pay your rent to the landlord and pay the utility providers direct. All you have to do is pay the bills when they arrive! Should you wish to let a property on an all-inclusive basis, more often than not we are able to negotiate this with the landlord. Either way, all the paperwork is sorted for you!
BROADBAND
Loveitts understands the importance of having super-fast broadband and where possible will obtain broadband speeds for you.
GAS
Gas Safe Register is the official list of gas engineers who are qualified to work safely and legally on gas appliances. Landlords have responsibilities for gas safety. By law your landlord must keep all gas appliances supplied for you to use in good condition and arrange a gas safety check every 12 months. <p> Always: </p><p> Ask for a copy of the landlord’s current gas safety record before you move in. </p><p> Co-operate with your landlord and let a registered engineer in when a gas safety check or servicing has to be done. </p><p> Check the ID card of any gas engineer that comes to do work in your home. The engineer must be Gas Safe registered.</p>
FIRE
Check that there are smoke alarms on each level of your house and check them weekly. Don’t take the batteries out even if they keep going off when you cook. It could be that they are in the wrong position. Seek advice from the fire brigade. <p> Dangerous electrical appliances or damaged sockets can cause fire or serious injury. Although there is no legal requirement for the landlord or agent to carry out regular checks, they are responsible for ensuring that the installations and appliances are safe to use in your student accommodation. </p><p> All properties which require an HMO Licence must have a Periodic Inspection Report and Portable Appliance Electrical Certificate Check carried out at a minimum of every 3 years.</p>
TAKING AN INVENTORY
Within your contract you may find that there are clauses that describe your obligations to look after and return the property in the same state as you received it. Many problems over return of deposits occur because of disputes over the change in condition of your student accommodation as well as its contents over the period of the tenancy, and the interpretation of the term “reasonable wear and tear”. <p> Therefore, when you first move into a house, it’s essential to check the detailed inventory (list) of contents of the house and what condition they are in.</p>
TV LICENSE
If you have or intend to have a television set on the premises, it is essential that you purchase a television licence. If you move into private student accommodation, your need for a television licence will depend on the type of tenancy agreement you have. <p> If you have a joint tenancy you can have one licence to cover more than one television used by different occupants. If you share a house under separate agreements, or there are locks on each room/bedroom, you will need separate television licences. If you are uncertain contact the TV Licensing Agency, as if you are caught without a licence you could face a fine of up to £1000.</p>
Download Residential Tenancy Application Here